Laurent Schoenaers

"The only thing that is constant is change." - Heraclitus

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Office 365, when to use what?

When it comes to defining which collaboration or communication tool to use, there is no one-size-fits-all answer. However, with 3 simple questions, you can get a better view on when to use what:

  • How big is the audience?
  • What is the type of communication?
  • What is the pace of the communication?

Additionally I will tell you, in a nutshell, where to store your documents in Office 365.

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Guide to Office 365

Ever wanted to explain Office 365 to someone, and all of its features, not knowing where to start? I find the infographic below very useful to share with customers.

I like to think of Office 365 as an actual ecosystem. It’s a living environment. Applications might change of name, icons change, they might disappear, others get introduced. The features within applications are always enhancing as well. No one can ever say “I know everything in Office 365”. It’s an endless changing – maybe evolving is the better word here – cloud solution.

Hence the need for continuous change and training of end users. But that’s content for some other blogpost, back to the awesome infographic!

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SharePoint Online remove “Feedback” button

In SharePoint Online, by default, Microsoft has added a “Feedback” button. This may confuse end-users, as they might think the feedback will be send to their administrators instead of Microsoft.

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Office 365 assign & remove licenses and set enabled services in bulk with Powershell

In a lot of cases you need to assign, remove or select which services in a license to assign to all of your users in one shot. Thru the UI it is a huge amount of work, consider environments with more than 5k users, which can easily be automated with Powershell.

In order to assign, remove and select which services to assign to all your users, you can use the script here-under.

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Access denied when uploading page to SitePages library in SharePoint Online

On one of our customer’s new Office 365 tenant we were unable to upload files to the SitePages library. An access denied was given to every user, even the tenant admin.

After investigating the issue, we noticed something odd when checking the permission of our user in the library’s permissions:

Even when having sufficient permissions in SharePoint, we have a deny on adding and customizing pages.

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Convert images to PDF with PDFifier Online

Recently I came across the need to convert images to PDF. I was browsing the web to search for free tools, but I thought it would be a fun idea to just create my own tool for this. In the mean time I could dust off my PHP-skills, which have been lying around for years now.

The tool offers you the possibility to upload images from PC or smartphone/tablet, select some options (paper format, direction and margins) and to convert those images to a downloadable PDF.

Go check it out here: PDFifier Online

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Office 365 Microsoft Teams prevent team creation

When enabling the Teams license in Office 365, every member within the organisation can create Teams. To prevent uncontrolled growth of Teams, it is a best practice to disable the creation of Teams and put in place a provisioning engine instead.

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Office 365 Citizen Developers

What are citizen developers? Citizen developers are non-IT professionals that take business application development into their own hands. They utilize applications, productivity tools and low-code platforms to make up for a lack of programming languages.

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Sharegate Powershell migration script

For an Office 365 tenant to tenant migration, I wrote a small Powershell-script with the Sharegate API in order to fully migrate all necessary site collections from A to B.

The script will run on a VM, making it easy to keep migrating during and post business hours.

Be my guest to re-use the script and to make your migration run smoothly and without much manual interference. The script will traverse 3 steps:

  1. Create the site collection at the destination tenant
  2. Make your account a site collection administrator
  3. Migrate the site collection and its content

After every third site that is migrated, the script will prompt for manual continuation. You can easily remove this part or increase the number of sites migrated to your use case.

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SharePoint Online document library default metadata values

In SharePoint Online, for a list or document library, it is possible to define default metadata values based on the folder where an item or document is added.

As with a lot of cases in SharePoint, the defaults are set on subfolders with inheritance. On every folder-level it is possible to break the inheritance and define other default values for your metadata.

In the example below we work with a Managed Metadata field, called customer, we need to default. This way our co-workers don’t need to specify the value everytime they create or upload a document to the document library.

There are two ways to make the magic happen. Through the user interface, and with Powershell.

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