Build 2020 brought a lot of Microsoft 365 news and announcements for businesses and developers – including the first disclosure of Microsoft Lists. We are pleased to share our vision for Lists – to highlight how you use it to track issues, manage inventory, build out event agendas, report status, manage FAQs, and more.
Microsoft Lists is a Microsoft 365 app that helps you track information and organize your work. Lists are simple, smart, and flexible, so you can stay on top of what matters most to your team. Track issues, assets, routines, contacts, inventory and more using customizable views and smart rules and alerts to keep everyone in sync. With ready-made templates, you can quickly start lists online, on our new mobile app, and directly from within Microsoft Teams. And because it is part of Microsoft 365, you can rely on enterprise-grade security and compliance.
In SharePoint Online, for a list or document library, it is possible to define default metadata values based on the folder where an item or document is added.
As with a lot of cases in SharePoint, the defaults are set on subfolders with inheritance. On every folder-level it is possible to break the inheritance and define other default values for your metadata.
In the example below we work with a Managed Metadata field, called customer, we need to default. This way our co-workers don’t need to specify the value everytime they create or upload a document to the document library.
There are two ways to make the magic happen. Through the user interface, and with Powershell.
With the Modern Libraries in SharePoint Online, getting a direct link – with a readable path – is not as straight forward as it was with the Classic Libraries. While the option is not there right before you, it is still possible to obtain such a link. In fact, there are even two.
In Sharegate, having the full license (!), it is possible to run PowerShell scripts. In this script we could read a CSV-file to bulk migrate document libraries, lists or sites.
This can speed up the migration time, since you would only need to specify the objects once in a simple CSV-file instead of manually going through every object one by one, which is very time consuming.
In this example, we will perform a bulk incremental update (only copy the item if it is newer in the source than the corresponding item at the destination) of some document libraries from an on premise environment to different Site Collections in SharePoint Online.
The reports can be found in Sharegate as well, through the “Migration reports” button in the Ribbon.