Laurent Schoenaers

"The only thing that is constant is change." - Heraclitus

Category: Office 365 (page 1 of 3)

How to get started with defining my document flow in Office 365?

Office 365 offers a lot of places to store your documents. Each tool has it own specific feature set, making it confusing for users of the platform to know where to place their content.

I will explain what I consider a good document flow in a second.

First things first, to know when to use what tool, read my previous blogpost “Office 365, when to use what?” to get up to speed.

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Office 365, when to use what?

When it comes to defining which collaboration or communication tool to use, there is no one-size-fits-all answer. However, with 3 simple questions, you can get a better view on when to use what:

  • How big is the audience?
  • What is the type of communication?
  • What is the pace of the communication?

Additionally I will tell you, in a nutshell, where to store your documents in Office 365.

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Guide to Office 365

Ever wanted to explain Office 365 to someone, and all of its features, not knowing where to start? I find the infographic below very useful to share with customers.

I like to think of Office 365 as an actual ecosystem. It’s a living environment. Applications might change of name, icons change, they might disappear, others get introduced. The features within applications are always enhancing as well. No one can ever say “I know everything in Office 365”. It’s an endless changing – maybe evolving is the better word here – cloud solution.

Hence the need for continuous change and training of end users. But that’s content for some other blogpost, back to the awesome infographic!

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SharePoint Online remove “Feedback” button

In SharePoint Online, by default, Microsoft has added a “Feedback” button. This may confuse end-users, as they might think the feedback will be send to their administrators instead of Microsoft.

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Office 365 assign & remove licenses and set enabled services in bulk with Powershell

In a lot of cases you need to assign, remove or select which services in a license to assign to all of your users in one shot. Thru the UI it is a huge amount of work, consider environments with more than 5k users, which can easily be automated with Powershell.

In order to assign, remove and select which services to assign to all your users, you can use the script here-under.

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Access denied when uploading page to SitePages library in SharePoint Online

On one of our customer’s new Office 365 tenant we were unable to upload files to the SitePages library. An access denied was given to every user, even the tenant admin.

After investigating the issue, we noticed something odd when checking the permission of our user in the library’s permissions:

Even when having sufficient permissions in SharePoint, we have a deny on adding and customizing pages.

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Office 365 Microsoft Teams prevent team creation

When enabling the Teams license in Office 365, every member within the organisation can create Teams. To prevent uncontrolled growth of Teams, it is a best practice to disable the creation of Teams and put in place a provisioning engine instead.

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Office 365 Citizen Developers

What are citizen developers? Citizen developers are non-IT professionals that take business application development into their own hands. They utilize applications, productivity tools and low-code platforms to make up for a lack of programming languages.

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SharePoint Online document library default metadata values

In SharePoint Online, for a list or document library, it is possible to define default metadata values based on the folder where an item or document is added.

As with a lot of cases in SharePoint, the defaults are set on subfolders with inheritance. On every folder-level it is possible to break the inheritance and define other default values for your metadata.

In the example below we work with a Managed Metadata field, called customer, we need to default. This way our co-workers don’t need to specify the value everytime they create or upload a document to the document library.

There are two ways to make the magic happen. Through the user interface, and with Powershell.

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Change the Office 365 language for synced users

In Office 365, every user can change their preferred language through the Office 365 settings.

Except when you are a synced user.

For synced users (your on-premise AD account is synced to Office 365), the language set in the on-premise AD will be used in Office 365 as well. With no way to change the language in Office 365.

Even if you would want to force it with PowerShell, you would get an exception.

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