A lot is written and talked about PMO’s, but how is it that there are still PMO’s that are not functioning properly? To get an answer to this question, you have to question when a PMO functions well and which value they bring to the organization.
A PMO can bring value in a lot of different areas, in this series of blogposts we focused on 15 PMO values we value highly.
In the previous posts (15 important values a PMO delivers (1/3) and 15 important values a PMO delivers (2/3)) in this series we talked about some numbers of a PMO and the first ten values. Continue reading here for the next and final five values in our series.
Thank you for staying tuned, and we hope you enjoyed the series of three blogposts outlining 15 important values a PMO delivers.
We wish you a merry Christmas and a happy and PMO-challenging 2021!
A PMO must bring immediate value to the table
A PMO can be found on several levels in the organization. A PMO can support a single project, support an entire program or even be set up at organizational level to support all portfolios, programs and projects. Not taking into account at which level the PMO functions, it only functions well if it adds value. That value consists mainly of 15 important value aspects.
These values should support the PMO in supporting the organization in:
✅ doing the projects right
✅ doing the right projects
- Centrally estimating risks
👉 Support central risk management.
By triggering the project manager at fixed points in time to carry out or update his risk inventory, and support him in doing so, the PMO can add quality to the active management of project risks. Also, these risks can be used at portfolio / program level to facilitate high level risk management.
- Manage changes centrally
👉 Support central change management.
Just as for issues and risks, it is valuable to centrally monitor the changes across the projects. In this way the PMO promotes the importance of active change management.
- Ensuring the quality of projects
👉 Support quality Assurance.
The PMO can support Quality Assurance issues in the projects. Depending on the staffing of a PMO, one can even go so far as to carry out audits to ensure quality within the projects.
- Support in transferring projects to the line organization
👉 Transition Management is sometimes forgotten in the project.
Transition Management is sometimes forgotten in projects. The PMO supports the project in transferring the project to the line organization. Think of organizing knowledge transfer sessions or keeping track of documentation to be delivered.
- Mastering and adding knowledge to a project organization
👉 The PMO is the central knowledge management contact point for the organization in the field of project management.
Lessons learned, project management methodology knowledge, offering training, providing examples of similar projects… These are just a few examples where the PMO in the field of project management knowledge can add value to projects.
You don’t easily come across PMO’s that have implemented all the value aspects mentioned above and in the other blogposts in this series.
If you’re curious about how mature your PMO is, I invite you to fill in the Online PMO Maturity Assessment, which will take you no longer than 10 minutes to complete and provide you with an insightful report on how mature your PMO is and what value aspects you can work on within your organization.
Read more about the 15 import values a PMO delivers:
- Part 1 – 15 important values a PMO delivers (1/3)
- Part 2 – 15 important values a PMO delivers (2/3)
- Part 3 – 15 important values a PMO delivers (3/3)