A lot is written and talked about PMO’s, but how is it that there are still PMO’s that are not functioning properly? To get an answer to this question, you have to question when a PMO functions well and which value they bring to the organization.
A PMO can bring value in a lot of different areas, in this series of blogposts we focused on 15 PMO values we value highly.
In the previous post (15 important values a PMO delivers (1/3)) in this series we talked about some numbers of a PMO and the first five values. Continue reading here for the next five values in our series and stay tuned for the last five coming in next week!
A PMO must bring immediate value to the table
A PMO can be found on several levels in the organization. A PMO can support a single project, support an entire program or even be set up at organizational level to support all portfolios, programs and projects. Not taking into account at which level the PMO functions, it only functions well if it adds value. That value consists mainly of 15 important value aspects.
These values should support the PMO in supporting the organization in:
✅ doing the projects right
✅ doing the right projects
- Optimizing, standardizing, managing and distributing insightful dashboards
👉 Nowadays every organization has templates for every process, but filling them out often leaves much to be desired.
The PMO can support this and integrate them at portfolio or program level in clear and uncluttered management dashboards.
- Central issue management
👉 What are the most important issues? Who ensures that the alarm bells go off on time if the issues are not adequately or timely resolved?
The PMO can facilitate this by setting up central issue management. These issues can also be used at portfolio/program level to enable high level issue management.
- Financial management
👉 Financial overviews at a glance.
Budget monitoring can be standardized by the PMO so that a standard budget structure is created across all projects, based on this the costs per project can be reported.
- Standardization and support in information and configuration management
👉 Have you ever been looking for project documents, to no avail?
A PMO can offer standardization in the storage of important project artefacts, for example, creating a SharePoint (Online) repository for each project with a standard project structure. Pre-agreed naming and configuration management guidelines ensure that these documents are properly managed during and after the project.
- Facility and administrative support for the project organization
👉 Administrative support is an important support, which is often set up first within a PMO.
Organizing meetings, taking care of agenda, minutes, requests for access passes, authorizations, etc. Unfortunately many PMO’s get stuck on this aspect because the PMO is often only seen as supportive and this is the most obvious (and easy to organize) support.
You don’t easily come across PMO’s that have implemented all the value aspects mentioned above and in the other blogposts in this series.
If you’re curious about how mature your PMO is, I invite you to fill in the Online PMO Maturity Assessment, which will take you no longer than 10 minutes to complete and provide you with an insightful report on how mature your PMO is and what value aspects you can work on within your organization.
Read more about the 15 import values a PMO delivers:
- Part 1 – 15 important values a PMO delivers (1/3)
- Part 2 – 15 important values a PMO delivers (2/3)
- Part 3 – 15 important values a PMO delivers (3/3)